Sending emails at the wrong time can be detrimental. Perhaps you're composing an important message late at night and don't want it hitting your recipient's inbox until the next workday, or maybe you need to schedule a reminder email for yourself. Whatever the reason, knowing how to delay sending an email in Outlook is a valuable skill. This guide provides a step-by-step walkthrough for both Outlook desktop and mobile versions.
Delaying Emails in Outlook Desktop (Windows and Mac)
Outlook's desktop application offers a powerful built-in feature for scheduling emails. Here's how to use it:
Step 1: Compose Your Email
Start by crafting your email as usual. Pay close attention to the recipient's address, subject line, and message content. Ensure everything is perfect before scheduling.
Step 2: Access the "Options" Menu
Once your email is ready, locate the "Options" tab in the ribbon at the top of the Outlook window. This tab may have slightly different icons depending on your Outlook version, but it generally contains scheduling and delivery options.
Step 3: Schedule Delivery
Within the "Options" tab, you should find a button or menu item related to "Delay Delivery". Click on it. A new window, often labeled "Delivery options" or something similar, will appear.
Step 4: Set Your Delivery Time
This window allows you to specify the exact date and time you want the email to be sent. Use the calendar and clock functions to select your preferred delivery time. Make sure to double-check the date and time before confirming.
Step 5: Send Later
After setting the delivery time, click "Close" to save your settings. Now, instead of clicking the "Send" button immediately, you'll notice your email remains unsent. It will automatically be sent to the recipient at the time you specified. You can close Outlook, and the email will still be sent as scheduled.
Important Note: Make sure your computer is turned on and connected to the internet at the scheduled send time. If not, the email will not be sent until your computer connects again.
Delaying Emails in Outlook Mobile (Android and iOS)
Scheduling emails on the Outlook mobile app is slightly different and may not be available in older versions. Some versions offer a 'Send Later' option within the compose screen. Look carefully near the 'Send' button for an option with clock icon. If this isn't available, you might consider using third-party scheduling apps which integrate with Outlook mobile.
Alternative Mobile Methods:
- Using a Third-Party App: Several email scheduling apps are available on both the Google Play Store and the Apple App Store. These apps often seamlessly integrate with Outlook's mobile application, providing the scheduling functionality that might be lacking. Research and choose a reputable app with good reviews.
- Setting Reminders: If scheduling isn't an option, you can set a reminder on your phone to send the email at a later time. This ensures you don't forget, but it still requires manual intervention.
Troubleshooting Delayed Emails
- Check Your Internet Connection: A poor or unstable internet connection can prevent your scheduled email from sending.
- Verify Outlook Settings: Ensure your Outlook account is properly configured and that there are no outgoing mail server issues.
- Restart Outlook: Sometimes, a simple restart can resolve temporary glitches.
- Check the Sent Items Folder: Your scheduled email will appear in the Sent Items folder once successfully sent.
Mastering the art of delaying emails in Outlook can significantly improve your email management and professional communication. By following these steps and troubleshooting tips, you can ensure your messages reach their destination at the optimal time. Remember to choose the method that best suits your needs and available Outlook version.
